Payroll Manager

Please note this is a maternity cover position.

ROLE SUMMARY

The Payroll Manager takes full responsibility for the payroll life cycle across UK group. They will be responsible for ensuring employees are paid on time, reporting is accurate, and they share reports with all relevant stakeholders on time. Continuous and ad hoc reporting is essential from company systems and the Payroll Manager is the SME in all areas of payroll, benefits and relevant HRIS. As part of the People Team the role will be based in the Sunbury office 3 days a week and from home 2 days.

DUTIES AND RESPONSIBILITIES

Payroll – currently UK, Ireland, Germany, Switzerland, Poland & PEO providers.

• For all payrolls ensure that all starters/leavers/changes/overtime/commission/bonus/Maternity/ Paternity/ride to work/pension and/or any other payments/deductions are actioned in the correct payroll month.
• Complete payrolls in line with payroll providers.
• Ensure that all payments for absence & holidays are correct, sharing the relevant reports to ensure accuracy and challenging the payroll providers.
• Input and process all relevant statutory deductions for all countries, including managing correct reporting.
• Ensure the payroll tracker is kept up to date as well as the other relevant trackers used within payroll.
• Ensure all reporting is completed in a timely fashion to Finance, statutory bodies, Pension providers and that the pay period is closed out each month.
• Act as first point of contact for all the groups entities re payroll and benefits, deal with issues/concerns through to resolution.
• Report and keep track of any third-party payments to the Finance Department.
• Own and complete P11D for the UK Payroll, work with third party.
• Enrol employees into relevant company/country Pension Schemes, assist employees with any pension related queries, act as owner o pensions in the business.
• Have a focus on CI with outsourced providers ensuring we receive exceptional service and ensure regular account management meetings take place.
• Review statutory legislation in line with growing entities and new provisions or benefits which will need adding.
• Complete the end of month head count reporting duties.

Expenses

• Create expense accounts for new employees joining the company and update any leavers at the end of the month.
• Check the monthly expenses and return any to employees with errors/missing receipts/queries.
• Answer any queries relating to expenses.
• Produce monthly expenses report and provide breakdown of analysis.
• Keep up to date with VAT knowledge.

Any Other Support

• Assist department with any ad hoc reporting, educate team on creating reports.
• Keep track of all floats, loans. season tickets, advances issued in the business, suggest alternatives and drive change through line management.
• Support finance with any Payroll audit questions & provide relevant evidence using our providers.
• Any other duties as reasonably requested.

Skills Profile

• Proven experience as a Payroll Manager or similar role.
• Strong GCSEs (or equivalent) in English and Maths.
• Preferably possess some form of payroll training e.g., a Payroll Management qualification from The Chartered Institute of Payroll Professionals (CIPP) or a Level 3 Certificate in Payroll for Business from the International Association of Bookkeepers.
• Current knowledge of payroll procedures and related laws.
• Good understanding of multi-location payroll and taxes and experience of working with PEO’s.
• Familiarity with payroll software/HRIS (ideally ADP iHCM) and MS Office (especially Excel).
• Thorough and a keen eye for detail.
• An analytical mind and good math skills.
• Outstanding communication skills (written and oral).
• Excellent organisational skills and the ability to meet and keep to deadlines.
• Customer service skills
• Patience and the ability to remain calm in stressful situations.
• Strong administration skills
• Sensitivity and understanding.
• Able to work in a pacey environment and to adapt to changing demands.

About Kinly

Kinly provides secure and flexible visual collaboration solutions that make it easier to work better together.

At Kinly, we think working together is the most exciting thing in the world. Our vision is to engage people in a world of possibilities. Our brand promise is Working together. Everywhere. Our role is to provide a seamless and reliable experience that enables people to work together, in different spaces and places.

Kinly has over 1,200 employees and its solutions and services include video conferencing, audio visual integration, cloud solutions and unified communications and collaboration. Kinly serves corporate and public customers from established office locations in the Netherlands, Norway, India, UK, USA, Hong Kong, and Singapore.