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Procurement Assistant

New York, New York, United StatesPUL - Purchasing

Job description

ROLE SUMMARY

As part of the Global Services (GS) Procurement Team, based in the US, reporting directly to the Procurement Team Leader and in turn to the Head of Procurement, both based in the UK, this is a hybrid role working with the GS Procurement, Operations and Sales teams. Meaning there will also be a dotted reporting line to the US based GS Sales & Business Administrator.

As you manage the procurement of our GS projects and company overheads in the US, whilst also being responsible for providing sales support to account managers and aid in business administration functions for the GS team.

The ideal candidate wants to be a part of a high-energy, fast-growing company, is extremely meticulous and possess a professional yet personable demeanor.


DUTIES AND RESPONSBILITIES

This will be a varied role, responsibilities include but are not limited to:


Procurement Assistant

  • Loading and ordering installation projects and Boxdrops sales in GP Dynamics.
  • Managing and liaising with Project Managers, Projects Coordinators and Sales regarding projects timelines.
  • Liaising with suppliers to confirm costs and ETAs of kit.
  • Raising purchase orders for kit, consumables and services.
  • Chasing suppliers on outstanding orders.
  • Keeping to project deadlines.
  • Assisting with other office ad hoc duties including answering the phone and covering other Purchasers’ work if on leave, as and when required.


Sales Administrator

  • Manage incoming quote requests and generate sales paperwork/quotes for these accounts
  • Responsibility for logging entries on software systems and processing orders
  • Coordination of requests through internal departments and external suppliers
  • Responsible for keeping prices and contracts up to date
  • Ad hoc admin duties
  • Independently lead special - initiated projects
  • Support the GS US Team’s internal communications
  • Arranging and booking travel and accommodation for non-project related travel


COMPETENCIES

To perform the job successfully, an individual should demonstrate the following:

  • Communications - Exhibits good listening and comprehension. Expresses ideas and thoughts in written form. Expresses ideas and thoughts verbally. Keeps others adequately informed. Selects and uses appropriate communication methods.
  • Dependability - Commits to doing the best job possible. Follows instruction. Keeps commitments. Meets attendance and punctuality guidelines. Responds to requests for service and assistance. Takes responsibility for own actions.
  • Planning & Organization - Integrates changes smoothly. Plans for additional resources. Prioritizes and plans work activities. Sets goals and objectives. Uses time efficiently. Works in an organized manner.
  • Quality - Fosters quality focus in others. Improves processes. Measures key outcomes. Sets clear quality requirements. Solicits and applies feedback.
  • Use of Technology - Adapts to new technologies. Demonstrates required skills. Keeps technical skills up to date. Troubleshoots technological problems. Uses technology to increase productivity.

Job requirements

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • 1-3 years’ experience working in a sales support or similar role
  • Previous experience working in technology
  • Polished, professional demeanor


EDUCATION/EXPERIENCE

  • Associate’s degree or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.


Language Ability:

  • Read and comprehend simple instructions, short correspondence and memos. Write simple correspondence. Effectively present information in one-on-one and small group situations to customers, clients and other employees.


Mathematical Ability:

  • Add and subtract two digit numbers and multiply/divide with 10's and 100's. Perform these operations using units of American money and weight measurement, volume and distance.


Reasoning Ability:

  • Apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Deal with problems involving a few concrete variables in standardized situations.


Computer Skills:

  • Outlook Management
  • Microsoft Office 365 (Word, Excel, and PowerPoint)
  • MS Teams
  • WebEx
  • Zoom
  • HubSpot
  • CRM
  • Experience in Microsoft Dynamics Great Plains preferred.


About Kinly

Kinly is the globally trusted AV and UCC technology advisor to world-class organisations. Our solutions drive maximum collaboration, engagement and productivity to enable a world where people can work together, from everywhere. Our people are unified by a passion for helping teams achieve their workplace communication and collaboration goals, irrespective of complexity, location or project size. We design, engineer and support audio visual and collaboration technology solutions that add real business value and deliver exceptional user experiences, every time.


Why Kinly?

We are experienced: When you join our family you’ll be part of a multi-award-winning team made up of the industry’s most innovative professionals.

We are proven: The world’s leading global businesses rely on us to deliver secure and reliable meeting experiences. Come with us on our journey.

We are independent: We partner with the world’s best AV vendors to deliver our customers unrivalled access to cutting edge technology tailored to their exact needs.

We are global: You’ll be working with alongside the world’s leading brands and supporting them on high-profile, international projects.


Equal Opportunities:

Kinly is committed to providing equal opportunities in employment, all qualified applicants will receive consideration for employment without regard to sex, age, gender identity, pregnancy, colour, race, national origin, sexual orientation, disability, religion or any other ‘protected characteristics. We welcome your application.

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