Bid Management Coordinator

Role: Bid Management Coordinator 

Contract Type: Full-time, Permanent

Location: Breda (Kinly operate a hybrid working policy allowing for a mix of office/home working)

Salary: €3,000 - €3,750 per month dependent on experience, plus company benefits

Interview Process: 2 stage (Virtual and Face-to-face)

Hours: 32-40 per week (negotiable)

Kinly is a leading integrator of audio-visual and unified communications solutions, and the largest in Europe, serving as a globally trusted technology advisor to leading organisations. For more than 25 years, we have been designing, developing, integrating and supporting complex audiovisual solutions and businesses rely on us to deliver consistently secure and flexible meeting experiences.

As our business and client base continues to develop further, we now have a newly created opportunity for an experienced coordinator to work within the Sales Operations team; reporting to the Team Lead for Commercial Inside Sales, to take responsibility for organising and coordinating the entire process of quotations, Requests for Proposals (RFPs), and tenders.

Key responsibilities:

Creating Quotations and Orders:

• Drafting, issuing, and managing quotations for both individual sales and projects

• Managing quotations and orders by regularly reviewing with account managers

• Collaborating with the consultancy team to process quotations/orders in the system and maintain customer contact for commercial queries

• Managing contract renewals with contract management and account managers

Handling Procedures and After-Sales:

• Transferring approved orders to Project Management teams

• Monitoring progress with the Project Management teams

• Executing credit limits via Finance if necessary.

Coordinating Tenders and RFPs:

• Responsible for acceptance, qualification, implementation, and coordination of tenders and proposals

• Monitoring tender platforms and selecting relevant tenders

• Assessing feasibility and win probability, conducting risk analysis

• Evaluating customer needs and estimating financial, legal, and organisational implications

• Managing and coordinating the tender/RFP process within deadlines

Supporting Proposal Creation:

• Proactively gathering information from team members (e.g., project management, service)

• Ensuring timely and complete submission of proposals

• Maintaining uniformity in proposal presentation

Stakeholder Engagement:

• Proactively collaborating with all relevant departments and internal stakeholders

• Ensuring stakeholder involvement and encouraging engagement

• Supporting account management during external visits related to proposals

Administration:

• Registering bids in HubSpot, updating statuses/dates

• Monitoring internal and external tender schedules

• Managing expiration dates, certification requests, and declarations

• Maintaining the tender library

• Preparing required tender documents (UEA, declarations, etc.).

Skills and experience:

• Strong communication and editorial skills in both Dutch and English (you will need to be fluent in both languages)

• Relevant experience working in a similar role

• Solid understanding of procurement laws and regulations

• Highly organised with strong attention to detail

If you are selected for interview, and need any reasonable adjustments made for your interview, please let the Talent Acquisition team know, at the point of scheduling.

If you do require details of the vacancy or the application process in an alternative format, please either email jobs@kinly.com outlining your requirements; or you can view the vacancy via the Kinly page on Vercida which allows you to customise the content so that you can review in a way that works best for you.

What Kinly offers you:

• A competitive salary;

• 8% holiday pay;

• A full-time job that you can fulfill partly from home and from the office (Breda);

• 27 vacation days per year on a full-time basis + the day after Ascension Day off;

• Good pension scheme;

• Travel allowance of €0.23 per kilometre for commuting or an NS business card;

• A mobile phone and laptop;

• Flexible working hours;

• Organized free lunch at the office and fresh fruit that you can grab at any time of the day;

• A working environment where employees are central and fun is paramount;

• Cozy Friday afternoon drinks, team outings, and an event team that organizes a big party for colleagues at least 2x a year;

• Attention to vitality, including 2 weekly boot camp, padel tournaments, canal run, lunch walks;

• 1 working day per year to volunteer for a cause of your choice

• Collective health insurance with CZ with a discount for the whole family and an annual health check

About Kinly

Kinly is the globally trusted AV and UCC technology advisor to world-class organisations. Our solutions drive maximum collaboration, engagement and productivity to enable a world where people can work together, from everywhere. Our people are unified by a passion for helping teams achieve their workplace communication and collaboration goals, irrespective of complexity, location or project size. We design, engineer and support audio visual and collaboration technology solutions that add real business value and deliver exceptional user experiences, every time.

Why Kinly?

We are experienced: When you join our family you’ll be part of a multi-award-winning team made up of the industry’s most innovative professionals.

We are proven: The world’s leading global businesses rely on us to deliver secure and reliable meeting experiences. Come with us on our journey.

We are independent: We partner with the world’s best AV vendors to deliver our customers unrivalled access to cutting edge technology tailored to their exact needs.

We are global: You’ll be working with alongside the world’s leading brands and supporting them on high-profile, international projects.

Equal Opportunities:

Kinly is committed to providing equal opportunities in employment, all qualified applicants will receive consideration for employment without regard to sex, age, gender identity, pregnancy, colour, race, national origin, sexual orientation, disability, religion or any other ‘protected characteristics. We welcome your application