People Team Administration Coordinator

Role: People Team Administration Coordinator

Contract Type: Permanent

Location: Bangalore (on site and not remote) - must be based in Bangalore

Salary: 3-5 LAK maximum (depending on experience), plus company benefits

Role Overview:

The People Team Administration Coordinator is a newly created position that will work closely within our highly collaborative People team. Reporting to the Global People Director, the role will involve providing a wide range of administrative support to both the Global People Director & the wider People Team, across the APAC and UK regions.

There will be heavy focus on data handling, using the full Microsoft suite, our internal HR systems (which is currently HRIS), our company engagement platform, expense system & LMS.

The successful individual will work at pace and enjoy preparing reports & PowerPoint presentations.

Key responsibilities:

• Provide administrative support to the Global People Director, People Business Partner & Global Services People Partner
• Ensure all relevant databases hold current and evolving data
• Support a clean-up of the current HR database and support in moving files onto SharePoint
• Take ownership of ADP and system access and related tasks for all the employees within the UK Region, ensuring all data is accurate and up to date within the relevant systems
• Give attention to ADP automated notifications and approval
• Own and manage the RTW (Right to Work) Experian process
• Undertake regular organisation chart audits/reviews, cross reference ADP to the Active Directory and where necessary liaise with department heads as to ensure that they are accurate
• Ensure that the HRIS is kept up-to-date and employee records are accurate
• Administer and update the SharePoint People site
• Liaise with IT and other key stakeholders in the business, as to ensure that internal systems and processes are kept in step with the People changes
• Create and run reports in ADP using Data Cloud
• Co-ordinate employee training initiatives and accurately record of completed training programmes, as well as having a system in place for booking internal and highlighting when refresher sessions are required
• Initiating CultureAmp onboarding surveys and administering the system
• Offboarding leavers on the CultureAmp system

Skills and experience:

• Proven experience working as a People Assistant and/or People / HR Administrator
• Strong administration skills
• High level of confidentiality and attention to detail
• Organised and articulate
• Excellent interpersonal skills and strong verbal and written communication skills
• Proficient user of MS Word, Excel, Outlook, and PowerPoint; and working knowledge of a HRIS
• Flexibility and a willingness to learn

If you are selected for interview, and need any reasonable adjustments made for your interview, please let the Talent Acquisition team know, at the point of scheduling.

About Kinly

Kinly is the globally trusted AV and UCC technology advisor to world-class organisations. Our solutions drive maximum collaboration, engagement and productivity to enable a world where people can work together, from everywhere. Our people are unified by a passion for helping teams achieve their workplace communication and collaboration goals, irrespective of complexity, location or project size. We design, engineer and support audio visual and collaboration technology solutions that add real business value and deliver exceptional user experiences, every time.

Why Kinly?

We are experienced: When you join our family you’ll be part of a multi-award-winning team made up of the industry’s most innovative professionals.

We are proven: The world’s leading global businesses rely on us to deliver secure and reliable meeting experiences. Come with us on our journey.

We are independent: We partner with the world’s best AV vendors to deliver our customers unrivalled access to cutting edge technology tailored to their exact needs.

We are global: You’ll be working with alongside the world’s leading brands and supporting them on high-profile, international projects.

Equal Opportunities:

Kinly is committed to providing equal opportunities in employment, all qualified applicants will receive consideration for employment without regard to sex, age, gender identity, pregnancy, colour, race, national origin, sexual orientation, disability, religion or any other ‘protected characteristics. We welcome your application.