Project Administrator - 12 months Fixed Term Contract

Role: AV Project Administrator

Contract Type: Full-time, 12-months Fixed Term Contract (possible move to a permanent position)

Location: Hong Kong

Salary: Competitive and negotiable dependent on experience, plus company benefits

Interview Process: 2 stage (Virtual and Face-to-face)

Kinly is a leading integrator of audio-visual and unified communications solutions, and the largest in Europe, serving as a globally trusted technology advisor to leading organisations. For more than 25 years, we have been designing, developing, integrating and supporting complex audiovisual solutions and businesses rely on us to deliver consistently secure and flexible meeting experiences.

With the continued growth of our global project team, working with a high profile global company, we now have a newly created opportunity, working as the Client AV Project Administrator, to be responsible for supporting our project management team in the successful delivery of projects.

The role involves coordinating administrative tasks, maintaining project documentation, and ensuring smooth communication between stakeholders.

Key responsibilities:

• Provide daily administrative support to Project Management Team

• Prepare documents and manage data with accuracy, adhering to global standards and processes

• Collaborate closely with Project Managers to ensure timely and smooth documentation submissions

• Review and verify documentation prepared by team members prior to external submission

• Track and ensure completion of client-specific documentation requirements

• Assist in procurement activities, including monitoring hardware procurement status and managing assets

• Coordinate logistics such as site access, deliveries, shipments (local and overseas), and meeting arrangements

• Liaise effectively with contractors, suppliers, and internal departments to support project execution

• Maintain and organize project files, ensuring proper document control and accessibility

• Support project handover and transition phases from sales to project delivery and service operations

• Provide timely status updates to relevant stakeholders

• Manage timecard entries and track overtime for the Operations Team

Skills and experience:

• Experience working in a technology business in a similar position

• Good command of written and spoken English

• Good interpersonal and communication skills

• Excellent organizational and administration skills

• Proficient in using Microsoft Windows: Outlook, Teams, Excel, Word

• Experience working in fast-paced environment

• Detail-oriented

• Ability to work as part of a global team and on an individual basis

• Ability to multitask and proactively

• Ability to work on multiple projects

If you are selected for interview, and need any reasonable adjustments made for your interview, please let the Talent Acquisition team know, at the point of scheduling.

If you do require details of the vacancy or the application process in an alternative format, please email jobs@kinly.com outlining your requirements

About Kinly

Kinly is the globally trusted AV and UCC technology advisor to world-class organisations. Our solutions drive maximum collaboration, engagement and productivity to enable a world where people can work together, from everywhere. Our people are unified by a passion for helping teams achieve their workplace communication and collaboration goals, irrespective of complexity, location or project size. We design, engineer and support audio visual and collaboration technology solutions that add real business value and deliver exceptional user experiences, every time.

Why Kinly?

We are experienced: When you join our family you’ll be part of a multi-award-winning team made up of the industry’s most innovative professionals.

We are proven: The world’s leading global businesses rely on us to deliver secure and reliable meeting experiences. Come with us on our journey.

We are independent: We partner with the world’s best AV vendors to deliver our customers unrivalled access to cutting edge technology tailored to their exact needs.

We are global: You’ll be working with alongside the world’s leading brands and supporting them on high-profile, international projects.

Equal Opportunities:

Kinly is committed to providing equal opportunities in employment, all qualified applicants will receive consideration for employment without regard to sex, age, gender identity, pregnancy, colour, race, national origin, sexual orientation, disability, religion or any other ‘protected characteristics. We welcome your application.