Project Administrator - 12 months Fixed Term Contract

Role: Project Administrator

Contract Type: Full-time, 12-months Fixed Term Contract (possible move to a permanent position)

Location: Hong Kong

Salary: Competitive and negotiable dependent on experience, plus company benefits

Interview Process: 2 stage (Virtual and Face-to-face)

Yorktel-Kinly is a unified global leader in collaboration, systems integration, and managed services. We focus on transforming workspaces, simplifying complexity, and empowering people. Our in-house expertise includes AI-powered room monitoring, 24/7 support, and a unique enterprise service layer, enabling us to operate with even greater agility, efficiency, and precision.

With comprehensive capabilities, decades of experience, and expanded delivery teams, we empower global businesses to thrive in the hybrid world, and we are committed to driving a new era of inspiration and opportunity for our people, clients, and partners; one seamless experience at a time. 

With 27 offices in 11 countries, 1,600 colleagues, 900 specialist accreditations, 40-years' professional experience and 2,500 customers, we are delivering scalable, secure, and sustainable solutions around the world.

With the continued growth of our global project team, working with a high profile global company, we now have a newly created opportunity, working as the Client AV Project Administrator, to be responsible for supporting our project management team in the successful delivery of projects.

The role involves coordinating administrative tasks, maintaining project documentation, and ensuring smooth communication between stakeholders.

Key responsibilities:

• Provide daily administrative support to Project Management Team

• Prepare documents and manage data with accuracy, adhering to global standards and processes

• Collaborate closely with Project Managers to ensure timely and smooth documentation submissions

• Review and verify documentation prepared by team members prior to external submission

• Track and ensure completion of client-specific documentation requirements

• Assist in procurement activities, including monitoring hardware procurement status and managing assets

• Coordinate logistics such as site access, deliveries, shipments (local and overseas), and meeting arrangements

• Liaise effectively with contractors, suppliers, and internal departments to support project execution

• Maintain and organize project files, ensuring proper document control and accessibility

• Support project handover and transition phases from sales to project delivery and service operations

• Provide timely status updates to relevant stakeholders

• Manage timecard entries and track overtime for the Operations Team

Skills and experience:

• Experience working in a technology business in a similar position

• Good command of written and spoken English

• Good interpersonal and communication skills

• Excellent organizational and administration skills

• Proficient in using Microsoft Windows: Outlook, Teams, Excel, Word

• Experience working in fast-paced environment

• Detail-oriented

• Ability to work as part of a global team and on an individual basis

• Ability to multitask and proactively

• Ability to work on multiple projects

If you are selected for interview, and need any reasonable adjustments made for your interview, please let the Talent Acquisition team know, at the point of scheduling.

If you do require details of the vacancy or the application process in an alternative format, please email jobs@kinly.com outlining your requirements

Equal Opportunities:

Yorktel-Kinly is committed to providing equal opportunities in employment, all qualified applicants will receive consideration for employment without regard to sex, age, gender identity, pregnancy, colour, race, national origin, sexual orientation, disability, religion or any other ‘protected characteristics. We welcome your application.