Project Coordinator

Role: Project Coordinator

Location: Breda (we operate a hybrid working policy allowing for a mix of office/home working)

Salary: €2,900 - €3,500 per month dependent on experience, plus company benefits

Hours: 36-40 per week (negotiable)

Kinly may be part of a global collaboration and workplace technology group, but in the Netherlands we operate very much as a local employer with a close knit team and local decision making.

From our base in Breda, North Brabant, we support customers across the region with workplace collaboration, system integration, and managed services.

Our Dutch teams work in an environment that feels personal, and hands on, where people know each other, work closely together, and have real ownership of their projects. Day to day decisions are made locally, allowing teams to move quickly without the pressure or complexity often associated with large multinational organisations.

Being part of Kinly brings the reassurance of scale. While our teams remain locally focused, they can draw on shared global expertise.

As our business and client base continues to develop further, we now have an opportunity a project office support administrator to join our highly collaborative team to be responsible for the end to end management of project administration whilst supporting within the Operations and Finance teams.

The position reports to the Operations Director and, via a dotted line, to the Financial Controller (50/50 split).

The Project Administrator’s role is responsible for end‑to‑end management of project administration and plays a supporting role within the Operations and Finance teams. The position reports to the Operations Director and via a dotted line to the Financial Controller (50/50)

Key responsibilities:

• Set up and manage administrative processes that provide insight into project status

• Conduct post‑mortem reviews in collaboration with business/project controlling and reports findings to relevant stakeholders

• Lead the daily PMO Scrum with involved stakeholders

• Project pre‑start and post‑delivery, including support handovers

• Support the Project Team in collaboration with the Operations Director (OD) and Manager Projects

• Ensure complete administrative and financial closure of projects, including invoicing (backup for SLA and other invoicing)

• Manage and validate project documentation and (signed) delivery forms

• Develop and implement standardized project management processes, guidelines and procedures

• Ensure quality, consistency and efficiency in project execution

• Monitor and collaborate with work preparation, project management and controlling to close these correctly

• Provide administrative support for the QHSE department and reports environmental KPIs to customers

• Manage the transfer process of projects to Service & Support, working with Project Managers.

Skills and experience:

• Fluent in Dutch is essential - please only apply if you are fluent in Dutch & English

• Strong financial acumen

• MBO+ working and thinking level with proven experience

• Experience in managing project administration and providing support within a Project Team organisation

• Experience in delivering projects

• Experience in project governance and quality control 

What Kinly offers you:

• A competitive salary;

• 8% holiday pay;

• A full-time job that you can fulfill partly from home and from the office (Breda);

• 27 vacation days per year on a full-time basis + the day after Ascension Day off;

• Good pension scheme;

• Travel allowance of €0.23 per kilometre for commuting or an NS business card;

• A mobile phone and laptop;

• Flexible working hours;

• Organized free lunch at the office and fresh fruit that you can grab at any time of the day;

• A working environment where employees are central and fun is paramount;

• Cozy Friday afternoon drinks, team outings, and an event team that organizes a big party for colleagues at least 2x a year;

• Attention to vitality, including 2 weekly boot camp, padel tournaments, canal run, lunch walks;

• 1 working day per year to volunteer for a cause of your choice

• Collective health insurance with CZ with a discount for the whole family and an annual health check

If you are selected for interview, and need any reasonable adjustments made for your interview, please let the Talent Acquisition team know, at the point of scheduling.

If you do require details of the vacancy or the application process in an alternative format, please email jobs@kinly.com outlining your requirements.

Equal Opportunities:

Kinly is committed to providing equal opportunities in employment, all qualified applicants will receive consideration for employment without regard to sex, age, gender identity, pregnancy, colour, race, national origin, sexual orientation, disability, religion or any other ‘protected characteristics. We welcome your application.