People / HR Administrator

Role: People / HR Administrator

Contract Type: Permanent

Location: Sunbury-upon-Thames (we offer a hybrid working arrangement allowing for a mix of home/office working)

Salary: £26,000 - £28,500 plus company benefits

Interview process: 2-stage process (virtual and then in-person)

Yorktel-Kinly is a unified global leader in collaboration, systems integration, and managed services. We focus on transforming workspaces, simplifying complexity, and empowering people. Our in-house expertise includes AI-powered room monitoring, 24/7 support, and a unique enterprise service layer, enabling us to operate with even greater agility, efficiency, and precision.

With 27 offices in 11 countries, 1,600 colleagues, 900 specialist accreditations, 40-years' professional experience and 2,500 customers, we are delivering scalable, secure, and sustainable solutions around the world.

Due to the continuing priorities for our People team, we are now looking for someone to join our highly collaborative team to assist the project activity we have on the agenda.

Working as the People Administrator you will provide administrative support to the People Team and give first-line guidance and knowledge to the business to help deliver a high level of People service across the entire UK Region.

The role will also play a pivotal role within our development across Learning & Development, for optimising our people systems, updating training records, maintaining updated LMS systems and creating a training catalogue on SharePoint.

Key responsibilities:

• Provide administrative support to the People Business Partner and key senior

• Raise all employment references e.g., employment, tenancy etc

• Organise and maintain up-to-date employee files

• Own the People server/drive and ensure that a clear and logical filing system is in place

• Take ownership of ADP and system access and related tasks for all the employees

• Oversee probation review administration and tracking

• Oversee the email folder, ensuring that queries are responded to within the SLA

• Handle and respond to People queries from line managers and employees

• Create contracts, letters (such as for floats) or addendums for review and approval by a senior member of the team

• Monitor and collate new joiner reference requests

• Own and manage the Right to Work Experian process

• Monitor and instigate new or renewal DBS, SC and BPSS applications

• Conduct exit interview follow-up meetings once Culture Amp results complete

Skills and experience:

• Proven experience as a People Assistant and/or People Administrator from a commercial organisation

• Strong administration skills

• High level of confidentiality and attention to detail

• Excellent interpersonal skills and strong verbal and written communication skills

• Enjoy working with People and a good team player

• Proficient user of MS Word, Excel, Outlook, and PowerPoint; and working knowledge of a HRIS

• Flexibility and a willingness to learn

If you are selected for interview, and need any reasonable adjustments made for your interview, please let the Talent Acquisition team know, at the point of scheduling.

If you do require details of the vacancy or the application process in an alternative format, please email jobs@kinly.com outlining your requirements.

Equal Opportunities

At Yorktel-Kinly, we are unified by a commitment to providing a working environment that is as inclusive, responsible and welcoming as possible for all our teams and prospective employees. We provide equal employment where all applicants are encouraged to apply, regardless of sex, age, gender identity, pregnancy, colour, race, national origin, sexual orientation, disability, religion or any other protected characteristics. We want you to bring your true self to work and provide you with a workplace where you can thrive.