PMO Support - Document Controller

Role: PMO Support – Document Controller 

Contract Type: Full-time (37.5 hours/week) – Fixed Term Contract until end of January 2026 (possibility of the role becoming permanent)

Location: Livingston, Scotland

Salary: £26,000 – 28,000 pro rata (plus company benefits)

Interview Process: 2 stage (Virtual and Face-to-face)

Kinly is a leading integrator of audio-visual and unified communications solutions, and the largest in Europe, serving as a globally trusted technology advisor to leading organisations. For more than 25 years, we have been designing, developing, integrating and supporting complex audiovisual solutions and businesses rely on us to deliver consistently secure and flexible meeting experiences.

Due to continued business growth and projects, we are now looking to recruit a new individual into our highly successful and collaborative Project Support team, initially on a 3-month FTC, with a possibility of the role becoming a more permanent position.

Working as the Document Controller for PMO, you will support the successful delivery of major projects by managing the preparation, collation, and formal submission of Technical Submissions (Tech Subs) during the early coordination phase. These submissions are a contractual requirement and must be submitted to the main contractor’s document repository (e.g. Project+, Conject, Procore) for review and approval prior to procurement.

This is a detail-oriented, admin-heavy role within a fast-paced project team, requiring excellent organisational skills, precision, and the ability to manage multiple deadlines. The role is critical to ensuring timely approval of Kinly’s technical documentation and maintaining compliance with project protocols.

Key responsibilities:

• Prepare and compile Technical Submissions in line with Contract requirements

• Coordinate with Project Managers, Engineers, and Vendors to gather required documentation

• Submit Tech Subs via contractor platforms (e.g. Project+, Conject, Procore) for formal approval

• Track submission status and follow up on outstanding approvals

• Maintain accurate records of all submissions, revisions, and correspondence

• Ensure version control and compliance with documentation standards

• Support the PMO and wider project team with document-related queries and updates

Skills and experience:

• Proven experience in document control or project administration, ideally within construction, AV, or technical project environments

• Familiarity with JCT Contracts and technical documentation workflows

• Experience using contractor platforms such as Project+, Conject, or Procore desired – training will be provided

• High attention to detail and strong organisational skills

• Ability to work under pressure and manage competing priorities

• Proficient with Microsoft office applications including Outlook, Excel, Word, Teams

If you are selected for interview, and need any reasonable adjustments made for your interview, please let the Talent Acquisition team know, at the point of scheduling.

If you do require details of the vacancy or the application process in an alternative format, please either email jobs@kinly.com outlining your requirements; or you can view the vacancy via the Kinly page on Vercida which allows you to customise the content so that you can review in a way that works best for you.

About Kinly

Kinly is the globally trusted AV and UCC technology advisor to world-class organisations. Our solutions drive maximum collaboration, engagement and productivity to enable a world where people can work together, from everywhere. Our people are unified by a passion for helping teams achieve their workplace communication and collaboration goals, irrespective of complexity, location or project size. We design, engineer and support audio visual and collaboration technology solutions that add real business value and deliver exceptional user experiences, every time.

Why Kinly?

We are experienced: When you join our family you’ll be part of a multi-award-winning team made up of the industry’s most innovative professionals.

We are proven: The world’s leading global businesses rely on us to deliver secure and reliable meeting experiences. Come with us on our journey.

We are independent: We partner with the world’s best AV vendors to deliver our customers unrivalled access to cutting edge technology tailored to their exact needs.

We are global: You’ll be working with alongside the world’s leading brands and supporting them on high-profile, international projects.

Equal Opportunities:

Kinly is committed to providing equal opportunities in employment, all qualified applicants will receive consideration for employment without regard to sex, age, gender identity, pregnancy, colour, race, national origin, sexual orientation, disability, religion or any other ‘protected characteristics. We welcome your application